Zenplans – the simple way to organise your affairs and get on top of messy paperwork

15 October 2026

Estate planning involves more than deploying smart strategies to protect your wealth from Inheritance Tax and deciding how to distribute your assets.

Another crucial, often more daunting prospect is organising your affairs. Gathering all the relevant paperwork and ensuring your family and executors have the information needed to distribute your wealth according to your wishes can be an arduous task.

When columnist Polly Hudson’s mother died, she shared her experience of grief with readers while also expressing dismay at the amount of paperwork involved.

“You understand there’s paperwork to do after somebody dies,” Hudson wrote in the Guardian, “but until it’s you who has to do it, you don’t realise how much, what it entails or how encompassing it is. My mum’s death has basically become my full-time job.”

To avoid leaving your family in a similar situation, Zenplans makes it easier to organise your affairs and provides a single, safe digital place that’s simple to share.

Ditch messy paperwork and bring order to digital chaos

Having helped hundreds of clients organise their affairs, we have first-hand experience of just how stressful and time-consuming collating a lifetime of paperwork and financial documents can be.

Zenplans makes it simpler.

Depending on the current state of your admin, you may want to tackle the job in bite-size chunks – something Zenplans’ digital platform makes easy. The clear dashboard helps you to categorise and keep track of all your information – both while you’re inputting the data and once you’re keeping everything up to date.

Quite simply, Zenplans helps you to create order from chaos. Think of it as an organised digital filing cabinet with a virtual space for every aspect of your life. Once everything is uploaded and in its rightful place, you’ll have peace of mind that:

• Your information is secure
• You maintain complete control
• You can easily share access with the people you care about.

Follow simple step-by-step instructions for calm clarity and peace of mind

Your Zenplans digital filing cabinet has more than 50 carefully devised sections spread across five categories, allowing you to segregate and simplify paperwork for:

• Assets – bank accounts, pensions, investments, ISAs, and property
• Debts – any mortgage or loan information
• Daily Life – everyday household information, such as utilities, GP surgery, accountant, solicitor, subscriptions, and so on.
• Digital Life – login details for your devices, social media and other online accounts, and your photo albums
• Wishes – instructions about your funeral arrangements and who should be contacted if you die or lose capacity.

The platform also has a handy gift tracker to help you keep on top of all the financial gifts you make. As well as providing useful organisation, the tracker:

• Monitors your use of gift exemptions so you don’t miss out on tax-efficient opportunities
• Produces reports in line with HMRC requirements to ensure your executors have everything needed when the time comes.

Speaking to FTAdviser in September, Principal Financial Planning Director Andrew Day explained how important estate planning is for Depledge clients and the crucial role that Zenplans can play, saying: “We have been very active helping clients implement strategies to retain wealth within their families, with lifetime gifting playing a central role.

“Getting the record-keeping right is essential and Zenplans’ technology allows us to help clients to track their gifts and net income over years with the ability to upload tax returns and expenditure information and forward this in an IHT form-compliant way to their solicitor on death.”

Rest assured, your data is safe and secure

Data in Zenplans is protected through encryption, and access requires two-factor authentication (2FA).

The company takes security seriously, undergoing regular third-party audits to ensure measures are robust.

Security measures include:

• Data encryption, meeting the highest ISO 27001 data centre standards
• 2FA, giving you extra confidence that your information is safe from unrecognised devices
• Regular penetration tests, where external CREST-certified testers carry out rigorous security checks.

Only you and the people you grant access to can view the contents of your plan.

We’ll help you get started

From setting up your account to advising you on categorisation and guiding you on how to input the essential information, we’ll help lighten the burden as you move from a mess of paper to digital zen.

With a central record for all your day-to-day and financial affairs, you’ll spend less time searching for the last bank statement or latest portfolio valuation, and you can share access to your account with your children, financial planner, and solicitor at a time to suit you.

Whether you allow immediate access or schedule it to happen at a later date, knowing that others will have what they need when the time comes will bring you – and them – peace of mind.

Get in touch

To learn more about Zenplans and how it can help you to organise your affairs and enjoy the calming effects of having everything in a single, secure location, please get in touch.

Email [email protected] or call 0161 8080200.

Please note

This article is for general information only and does not constitute advice. The information is aimed at individuals only.

All information is correct at the time of writing and is subject to change in the future.

The Financial Conduct Authority does not regulate estate planning.